Position:                Administrative Assistant      

Term:                     Full-time/11 Months        

Classification:       Classified/Nonexempt     

Location:               Roi S Wood       

Qualifications:

• High school diploma or equivalent;
• Some post-secondary coursework preferred;
• 3-5 Years related experience preferred

Supervisory:           No

Reports to:             Principal

Code:                      001-2411-6151-1050-00950-1-000

Position #:             127

 

 

 

Secretaries provide clerical support to building staff and maintain school records.

  

General Expectations:

• Supports the mission of Joplin Schools.
• Supports the value of education.
• Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws.
• Properly supervise students at all times, if applicable to essential job functions.
• Obey all safety rules, including rules protecting the safety and welfare of students.
• Care for, properly use, and protect school property.
• Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public.
• Communicate effectively with supervisors, department staff, all members of the school district, and community as required. 
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner, utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems utilizing math functions as needed to complete job duties. 
• Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties. 
• Input into Powerschool the Virtual and Flex grades at the end of each semester.
• Roster Flex students
• Schedule in Powerschool Virtual, Flex, JAG and MO Options students.

 

Essential Functions:

An individual who holds this position must:

• Make and receives phone calls, takes messages and routes calls
• Maintain school records and files
• Type, prepare, distribute and file school records, reports and correspondence
• Distribute mail for the building
• Greet office visitors
• Assist and orient substitute teachers
• Keep student attendance records
• Keep staff attendance records
• Check students in and out of school
• Assist the school nurse with distribution of medications when necessary
• File reports with state and federal agencies as required
• Carry out all other duties as assigned.
• Run Powerschool reports as needed.
• Wipes Flex students schedules once they are over at Flex.
• Calculates FTE on virtual students.
• Works with JHS counselors, regisstar & enrollment clerks.
• Team Player
• Sends virtual transfer grades to other districts that JHS students transfer to.
• Helps enroll K-5th grade Launch students.

 

Physical Demands

Level:  Light

• Occasional Lifting up to 25 pounds
• The individual who holds this position is regularly required to walk, hear and speak and must have close moderate and distance vision ability.  

 

Attendance

Regular and consistent attendance is an essential function of this position. 

 

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Conditions and Environment

The work environment is consistent with a typical office environment. 

 

Note:  The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.